Jorum Cataloguing Guidance

Introduction

This guide is aimed at Jorum depositors and can be used alongside the Jorum Depositor Quickguide. It provides additional help with the cataloguing aspects of depositing resources into the Jorum repository. This includes classification of the resource and completion of the Title, Author, Overview and Keyword fields. Careful cataloguing of resources will make it easier for users to find what they are looking for in the Jorum repository.

Title

In most cases the Title you provide should be the same as the title given in the resource. The letter of the first word in the title should be capitalised. None of the other words in the title need to be capitalised unless they are names. It is sometimes helpful to change the title to give users a better idea of what the resource is about. For example: A very brief, general title such as “Biology” could be changed to give a better idea of what the resource has to offer such as “Teaching resources for A level biology” Author The Authors are the individual(s) or institution(s) who own the resource. Add names of individuals and institutions separately one per field. Personal names should be input with the surname first followed by a comma and then the first name(s). When users are browsing the Author index they are more likely to be searching under surname than first name. For example: Fig. 1 Smith, John Jones, Fred University of Manchester

If you need to include the name of a department or faculty start with the institution name followed by a comma and then the department name. University of Portsmouth, Department of Electronic and Computer Engineering ** Overview**

The Overview should give a brief introduction (around 50-80 words) to the resource so that users can judge whether it is suitable for their needs. It should not be an introduction to the subject. It is helpful for users to know the type of resource (eg. quiz, exercise, article, website), its purpose, scope and intended audience. With larger resources containing several sections or chapters consider cataloguing and depositing the different sections separately. Alternatively, including a list of the sections will give users a good idea of what is contained in the resource. Hint: Avoid copying and pasting directly from the resource. This can result in illegal characters such as asterisks, colons etc.

Classification

Jorum uses two classification schemes- the LearnDirect classification scheme for FE resources and the JACS classification scheme for HE resources. Both schemes have a broad range of subject headings.

Select the scheme according to the educational community the resource is aimed at and the subject area the resource covers. Careful selection of subject headings within the scheme will increase discoverability of your resource for users searching for subject based materials. Users can browse subject areas and search within specific subjects. Resources will only be discovered if they are classified under the correct subject heading. For users trying to find resources on subjects such as Law or History it is particularly hard to search as these are commonly used terms.

Hint: Only resources that relate to Education as a subject should be categorised under:

                            FE - Education / Training / Teaching, or
                            HE – Education 

This includes areas such as teacher training, study skills, teaching methods and types of learning.

Keywords

Add a selection of keywords to assist users to discover your resource. Relevant keywords can be used to supplement the broad classification headings (see Fig. 3) and help to describe the resource more accurately. For example, a resource classified under the subject heading of HE- Law would benefit from keywords that indicate the specific branch of law, the type of material and the relevant jurisdiction that the resource relates to. Adding keywords such as “criminal law”, “legislation” and “united kingdom” would give a clearer picture of what the resource contains. Think about adding relevant keywords that have not already been used in the Overview or Title. The Keyword field should also be used for the name of any project or consortium that your resource is part of.

Hint: Avoid adding the same keyword more than once. Just add one keyword per field.